Board Packets

Regular Board Meetings are the sessions conducted by the Board to conduct the business of the District and take official action.

Board Workshops are informational in nature and the discussions are informal.

Regular Board Meetings and Workshop sessions are open to the public.  Agendas and meeting materials are found below.

Meeting documents are available as PDF files.

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Board Workshop Agenda 08/06/20 (pdf, 238 KB)

The Hopkins School Board will meet in a Work Session from 5-7 p.m. on Thursday, August 6, 2020. The work session will be conducted remotely (as per MS 13D.021) and can be accessed at https://www.youtube.com/watch?v=Y32z5b76s-w.

The topic of discussion is 2020-21 Safe Learning Models.

 

Board Meeting Packet 06/02/20 (pdf, 12 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, June 2, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/_IwX8J5H0GI.

New Business items include: A) Resolution Addressing Systemic Racism and the Murder of George Floyd; B) American Indian Parent Advisory Committee Resolution/Compliance; C) Final Adoption of 2020-21 Budget; D) Policies in First Reading; E) Board Evaluation/Goal Attainment, 2019-20 [Public Statement]; and E) Resolution Calling Executive Session [Superintendent Year-End Review].

Consent items include: Board Meeting Minutes–Regular Meeting conducted on May 19, 2020; HR/Personnel Updates; Policies in Second Reading; Bids – Construction, 2020-21 [parking lots at HNJH & HHS]; Bids – Glen Lake Elementary School [Exterior]; Employee Contract – Clerical, 2019-20 & 2020-21; and Audit Engagement Letter, 2020-21.

Board Workshop Packet 06/02/20 (pdf, 800 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, June 2, 2020. The workshop will be conducted remotely and can be accessed at https://youtu.be/_IwX8J5H0GI.

Topics of discussion include: I) Board Resolution Addressing Systemic Racism and the Death of George Floyd (draft); II) Summer Programming; III) Board Evaluation/Goal Attainment, 2019-20; and IV) Board Goals, 2020-21.

Board Meeting Packet 05/19/20 (pdf, 6 MB)

The Regular Board meeting scheduled for 7 p.m. on Tuesday, May 19, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/jtSuB9zTe7Y.

New Business items include:  A) Adoption of Budget, 2020-21 — All Funds; B) Long-Term Facilities Maintenance 10-Year Plan Update; and C) Policies in First Read [953, 975, and 976].

Consent items include: Board Meeting Minutes-Regular Meeting Conducted on April 21, 2020; HR/Personnel Updates; Business Services Enabling Resolution; Acceptance of Gifts–January-May, 2020; Title I Reauthorization; Hopkins Compensation Model (HCM) Update; and Bids–Construction (HHS).

Incidental Reports include: A) Special Services Year-End Report.

Board Workshop Packet 05/19/20 (pdf, 4 MB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, May 19, 2020. The workshop will be conducted remotely and can be accessed at https://youtu.be/jtSuB9zTe7Y.

Topics of discussion include: I) Distance Learning Update (no background report for this item); II) Policy 607: Religion in the Schools; III) Community Education Program Update; IV) Fee-Based Program Review/Update: School Nutrition; and V) General Fund Budget, 2020-21.

Board Meeting Packet 04/21/20 (pdf, 3 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, April 21, 2020, will be conducted remotely. The link to the meeting is https://youtu.be/Lwix61OvpQU

New Business items include: A) Staffing Resolutions; and B) Resolution to Provide Relief Funding for Schools During COVID-19 Emergency.

Consent items include:  Board Meeting Minutes–Regular Meeting Conducted on March 20, 2020; HR/Personnel Updates; Policy 721 in Second Reading; Designation of Ivar Nelson, Director of Technology Information Services, as Identified Official with Authority for the MDE External User Access Recertification System, 2020-21; Board Meeting Dates, 2020-21; and Memorandum of Understanding–Superintendent Year-End Performance Review, 2019-20.

Board Workshop Packet 04/21/20 (pdf, 257 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, April 21, 2020. The workshop will be conducted remotely and be accessed at https://youtu.be/Lwix61OvpQU.

Topics of discussion include: I) Distance Learning Board Community Engagement; and II) Fee-Based Program Review/Update — Community Education. (Note: The School Nutrition Review/Update will be presented at a workshop in May.)

Board Meeting Packet 03/20/20 (pdf, 5 MB)

The Regular Board Meeting scheduled for 7 p.m. on Tuesday, March 17 has been RESCHEDULED TO 5 p.m. on Friday, March 20.  The meeting will be conducted remotely.  The link is https://youtu.be/ecZZnnWDh2A

New Business items are:  A) Budget, 2019-20 Amendment/Revision & Budget Update, 2020-21; B) Resolution Modifying Educational Programs & Positions; and C) Policy 721 in First Reading.

Consent items include:  A) Board Meeting Minutes–Regular Meeting Conducted on February 27, 2020; B) Human Resources-Personnel Updates; C) Policy 103 in Second Reading; D) Bids–Bus Garage Exterior Walls; E) Bids–Gatewood Greenhouse Addition; and F) Community Education Budget Amendments, 2019-20 & Proposed Budget 2020-21.

Board Workshop Packet 03/20/20 (pdf, 786 KB)

The Board will meet in a Work Session scheduled for 5 p.m. on Tuesday, March 17 has been RESCHEDULED TO 3 p.m. on Friday, March 20.  The meeting will be conducted remotely.  The link is https://youtu.be/ecZZnnWDh2A

The topic of discussion is: Budget Reduction and Restructuring, 2020-21.


Board Workshop Agenda 02/27/20 (pdf, 4 MB)

New Business item is:  A) Policy 103: Complaints–Students, Employees, Parents, Other Persons in First Reading.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on February 18, 2020; B) Human Resources-Personnel Update; C) Policies in Second Reading; D) Seniority Lists — Clerical, Paraprofessionals, Kids & Co./Stepping Stones; E) Resolution Supporting Local Control for Local Elections; and F) Achievement & Integration Budget.

Board Workshop Agenda 02/27/20 (pdf, 221 KB)

The Board will meet in a Work Session with Cabinet Members at 5:30 p.m. on Thursday, February 27, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topic of discussion is:  Budget, 2020-21.

Board Meeting Packet 02/18/20 (pdf, 8 MB)

New Business items include:  A) International Baccalaureate (IB) — Junior High Grading; and B) Policy 416: Drug and Alcohol Testing — in First Reading.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on February 4, 2020; B) Human Resources-Personnel Updates; C) HEA/Teachers Seniority List, 2019-20; D) Resolution Directing the Administration to Make Staffing Recommendations; and E) Employee Separation Agreement and Release.

Incidental Reports include:  A) Construction Debrief, 2019/Spring & Summer Plans, 2020.

 

Board Workshop Packet 02/18/20 (pdf, 401 KB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, February 18, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  I) Equity Inquiry (Audit) Overview; II) Resolution of Support for Local Options Bill; III) Budget Update; and IV) Board Goals, 2019-20.

Board Meeting Packet 02/04/20 (pdf, 3 MB)

Please note that the Regular Meeting of the School Board will begin at 8 p.m., rather than at 7 p.m.

There are no New Business items.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on January 21, 2020; B) Human Resources-Personnel Updates; C) School Board Goals, 2019-20; D) Bids — Roof Improvement Project (Bus Depot); E) MSHSL Foundation Grant Request, 2019-20; and F) Employee Separation Agreement and Release.

There are no Incidental Reports.

Board Workshop Packet 02/04/20 (pdf, 285 KB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, February 4, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  I) Budget, 2020-21; II) Open Agenda & Open Meeting Law; and III) Board/Community Awareness and Engagement (review Board goals and Vision 2031 Future of Learning Series).

Board Meeting Packet 01/21/20 (pdf, 6 MB)

New Business items include:  A) Citizens Financial Advisory Committee (CFAC) Report, 2019-20; B) Minnesota Student Survey (MSS) Results, 2019; and C) Student Wellness Initiatives Update.

Consent items include:  A) Board Meeting Minutes — Regular Meeting Conducted on January 7, 2020; and B) Human Resources-Personnel Updates.

Board Workshop Packet 01/21/20 (pdf, 5 MB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, January 21, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  I) Branding; and II) CFAC Report, 2019-20.

Board Meeting Packet 01/07/20 (pdf, 4 MB)

New Business items include:  A) Administering Oath of Office; B) Organization of the Board, 2020; and C) MSBA Resolution — Local Decision-Making Authority.

Consent items include:  A) Board Meeting Minutes, Regular Meeting Conducted December 17, 2019; B) Human Resources-Personnel Update; C) Acceptance of Gifts — July-December, 2019; D) Agreement with City of Minnetonka — Police Liaison Officer, 2020; E) Contract — Carman Consulting (Vision 2031 Budget Process); and F) Contract — Symmetry Systems Unlimited (Equity Audit).

School Board Workshop 01/07/20 (pdf, 297 KB)

The Board will meet in a Work Session at 5 p.m. on Tuesday, January 7, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  A) Board Goals, 2019-20; B) Board Officers & Committee Assignments, 2020; and C) Devices & Security.

School Board Workshop 01/03/20 (pdf, 1 MB)

The Board will meet in a Work Session facilitated by Meredith Fox of Portage Partners, at 9 a.m. on Friday, January 3, 2020.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topics of discussion are:  Board Agenda Format & Process, Vision 2031, January 7 Board Meeting/Officer Election Process, Open Agenda Time, What does Success look like for this Board, and Addressing Key Issues (Building Board Trust, Determining Board Process, Alignment of Board Work with 2031, Communication to Community, Engagement with Community).

Board Meeting Packet 12/17/19 (pdf, 5 MB)

New Business items include:  A) District Audit Report, 2018-19; and B) Certification of 2019 Pay 2020 Tax Levy;

Consent items include:  A) Board Meeting Minutes – Regular Meeting and Executive Session Conducted on December 3, 2019; B) Human Resources-Personnel Update; C) Ubah Contract – Amended [based upon number of students]; D) Employee Contract Agreement – Hopkins Association of School Administrators (HASA), 2019-20 & 2020-21; E) Employee Contract Agreement – Hopkins Education Association (HEA), 2019-20 & 2020-21; F) Adult Basic Education (ABE) Consortium Agreement (Hopkins, Minnetonka & St. Louis Park, 2019-20 & 2020-21; G) Notice of Resolution Establishing Combined Polling Places; and H) Employee Settlement Agreement.

Board Workshop 12/17/19 (pdf, 2 MB)

The Board will meet in a workshop with the District Auditors at 6 p.m. on Tuesday, December 17, 2019.  The workshop will be held in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.  The topic of discussion will be the District Audit Report, 2018-19. 

Board Meeting Packet 12/03/19 Revised (pdf, 7 MB)

New Business items include: A) Legislative Coalition (LAC) State Platform, 2020; B) Policy 506: Student Conduct and Discipline; and C) Resolution to Call Executive Session (Superintendent Mid-Year Review).

Consent items include: A) Board Meeting Minutes — Regular Meeting Conducted November 12, 2019; Special Meeting & Executive Session Conducted November 19, 2019; B) Human Resources-Personnel Updates; C) Policies in Second Reading [424 & 451]; D) Annual Resolution Limiting Non-Resident Enrollment; and E) Superintendent Contract–2020-21, 2021-22, 2022-23.

Incidental Reports include: A) Title I and Homeless Student Update; and B) Financial Comparisons Among Neighboring Districts.

Board Workshop 11/19/19 (pdf, 797 KB)

The Board will meet with newly elected Board members in a Work Session at 6 p.m. on Tuesday, November 19, 2019.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The topic of discussion is:  School Board Goals, 2019-20.

Special/Closed Board Meeting Agenda 11/19/19 (pdf, 233 KB)

The Board will conduct a Special Meeting at 5 p.m. on Tuesday, November 19, 2019.  The Special Meeting will be conducted in the Boardroom of the Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

The purpose of the meeting is to Approve the Resolution Calling a Closed Meeting — pursuant to Minnesota Open Meeting Law, Minn. Stat. § 13D.03 — to consider strategy for labor negotiations.

Board Meeting Packet 11/12/19 (pdf, 4 MB)

New Business items include:  A) Canvass Election Results—School Board Election, 2019; B) Enrollment Update & Projections; and C) Policies in First Reading [424 & 451].

Consent items include: A) Board Meeting Minutes—Regular Meeting Conducted on October 22, 2019; B) HR-Personnel Updates; C) Policy 528 in Second Reading [Student Parental, Family, and Marital Status Nondiscrimination]; and D) Superintendent Goals, 2019-20.

Incidental Reports include:  A) Special Education Continuous Improvement Plan.

Board Workshop 11/12/19 (pdf, 797 KB)

The Board will meet in a Work Session at 6 p.m. on Tuesday, November 12, 2019.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topic of discussion is:  School Board Goals, 2019-20

Board Meeting Packet 10/22/19 (pdf, 5 MB)

New Business items include:  A) Budget Discussion, 2020-21 [no report is included for this item]; B) District Calendars — 2020-21 & 2021-22 & 2022-23 — in Second Reading; and C) Policy 528 in First Read [Student Parental, Family, and Marital Status Nondiscrimination].

Consent items include:  A) Board Meeting Minutes—Regular Meeting Conducted on October 7, 2019; B) HR-Personnel Updates; C) Policy 675 in Second Reading; D) Kaleidoscope Preschool Teachers' Salaries, 2019-20; E) Q-Comp Goals, 2019-20; and F) Proposed Levy 19PAY20 Update.

Board Workshop 10/22/19 (pdf, 3 MB)

The Board will meet in a Work Session at 6 p.m. on Tuesday, October 22, 2019.  The Work Session will be conducted in the Boardroom of Eisenhower Community Center, 1001 Highway 7, Hopkins, Minnesota 55305.

Topics of discussion are:  I) Student Success Metrics (WBWF)/Achievement & Integration; and II) Student Board Rep Involvement in Board/District Committees.

Board Meeting Packet 10/07/19 (pdf, 8 MB)

New Business items include:  A) Input into Legislative Action Coalition (LAC) Platform, 2020; B) Policy 675 [Enrollment of Non-Public Students] in First Reading; C) District Calendars — 2020-21 & 2021-22 & 2022-23 — in First Reading.

Consent items include:  A) Board Meeting Minutes–Organizational Meeting Conducted August 20, 2019 & Regular Meeting Conducted September 17, 2019; B) HR-Personnel Updates; C) Election Judges, 2019; D) International Field Trip–Shanghai, China (XinXing Grade 4); E) International Field Trip–Shanghai, China (XinXing Grade 8); F) American Indian Parent Advisory Committee [AIPAC] and District Compliance; and G) Striving Readers Comprehensive Literacy [SRCL] Grant Report.

Incidental Reports include:  A) Substitute Usage, 2018-19; and B) Athletics/Activities Update, 2018-19.

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